How to Fill and Sign a PDF

The overbearing days of printing and signing by hand, before scanning and mailing back PDF forms are over. Now, you can access simple tools that help you fill & sign PDFs and send them over the web without handling the documents physically.

These PDF tools save time, especially when your job requires multitasking. You can sign PDF files and edit information faster on your browser, desktop, and even on your smartphone.

This article will show you how to fill and sign PDFs online. But first, let’s understand why creating and editing fillable PDFs is important.

Why do you need to create a fillable PDF?

Fillable PDFs are versions of frequently used modified documents that are available in electronic formats. They can be created, filled, signed, and shared without going through the hassle of printing and scanning. You can also add your signatures to fillable PDFs where required.

Besides, creating fillable PDFs offers you information security, replacing official paper documents. You can easily track changes and prevent unauthorized access to your records.

Why do you need to sign a PDF?

Signing PDFs is crucial for authorizing official documents, and it’s a common practice in paperless workplaces.

Here are some reasons why you need to sign a PDF online:

1. Time-saving

Recall how tasking it is to print every document before attaching your signature manually. But that was the standard way to do it until some time ago. But now, you can save time for meaningful work when you sign PDF online and share straightway.

2. An eco-friendly solution

In the past, every process of signing a PDF form involved several stages of paper-wasting activities. Now, you can sign PDF online without wasting paper in the process.

3. Secure to use

Most PDF tools require granting other users permission to edit a PDF form. This means that you can secure office files when you sign PDF online. You can also password-protect the document.

4. Access from anywhere

Signing PDF documents online rather than manually allows you to store these files on the cloud. You don’t need to move around with paperwork as you can now access your signed documents on the cloud via your desktop, smartphone, or on your web browser.

In contrast to a wet signature on a paper copy with a pen, an electronic signature, or eSign, is the use of a digital markup or element to express the signatory’s consent, approval, or authorisation on terms set out in a document being signed. In most nations and locations, an eSignature is legally legitimate, secure, and acceptable as court evidence, and it may be used to substitute handwritten signatures in a variety of situations.

How to sign PDF

It’s time-consuming to print out emailed documents, sign them, scan and email back as requested when you can sign PDFs on your device. You can quickly add your signature to fill PDF form online and save it as a standard PDF.

You can sign PDF forms on Windows, Mac, iPad, iPhone, Android, Chrome—on any platform available.

Here are steps to help you sign your PDF on various device operating systems.

On Windows:

  1. Open the PDF document in your editor.
  2. Select the “Fill and Sign” button in the right-hand pane.
  3. Click “Add Signature” and save.

On Mac:

  1. Open the PDF in Preview.
  2. Click on the “Show Markup” toolbar button.
  3. Click the “Sign” button on the toolbar.

Note: you can create a signature by dragging your finger over the trackpad or signing on a paper and scanning with your webcam.

Word editors can also help you convert your PDF to editable text before adding a signature. Alternatively, you can also use chrome extensions to edit and sign your PDFs.

How to complete fillable forms

It’s much easier to create electronic forms than create forms that other people can fill out online. You need to know the process and have the proper tools to create fillable forms that are easy to access and fill.

To create fillable PDF forms, you can use the PDF editor on your device and follow these steps:

  1. Open the program.
  2. Click the “Tools” menu.
  3. Click “Prepare Form.”
  4. Click “Select a File” to import the form from another document. You can also import a scanned document when you click on Scan a document.
  5. Tap on “Start”, and the app will create fillable fields based on the PDF form imported.
  6. Edit form fields when you click “Tools” and select “Prepare Form” to edit existing fields in the room.
  7. Tap on “Preview” to test your fillable PDF form.
  8. Once it’s complete, click “Save” to save the document on the desktop.
  9. If you need to make changes to the fillable form, click “Edit”.

This process is similar to filling and signing PDF online and is easy to perform.

Can you fill and sign a PDF with Google Drive?

There are multiple ways to fill PDF forms online, as well as sign them. One of the easiest ways is to fill and sign PDFs using Google Drive if you haven’t learned how to use PDF editors.

People often get stuck trying to figure out how to fill and sign PDF forms on their own—so you’re not alone. When this happens, Google Drive is a convenient method to try out.

For starters, Google Drive is simple to use and available for free. This means that anyone can use this method conveniently as long as they have access — and you can do this from anywhere in the world.

To fill and sign PDF with Google Drive, you need a Google Drive add-on called DocHub.

  1. Upload the PDF document using the drag-and-drop feature in Google Drive.
  2. Open the PDF form in Google Drive using the “Open with” option.
  3. Click on “Connect More Apps” to install DocHub from the Store.
  4. Once you hit Connect, DocHub installs instantly to Google Drive.
  5. Return to open your PDF form and select DocHub as the “Open with” option.
  6. Grant the add-on access to your Drive.
  7. DocHub opens the PDF form and transforms all form fields into editable fields.

You can use the DocHub self-explanatory toolbar to edit, sign, fill, and save the PDF from your phone and insert your custom signature.


PDF editors allow you to go paperless and fill PDF online with ease. You’ve seen that you can use countless free and paid tools to help you secure information as you edit, share, and send.

These tools also help you track your PDFs and prevent unauthorized alterations to your files. So, choose the right PDF editors and save yourself the stress.

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